Executive Assistant to Senior Leadership / Project Manager (Food Industry)

Overview We’re seeking a highly motivated and detail-oriented Executive Assistant to provide top-level support to senior executives in a dynamic and fast-paced environment. The ideal candidate will be proactive, organized, and capable of handling a wide range of administrative and operational responsibilities with professionalism and discretion. This individual will serve as a key point of contact for both internal teams and external partners, ensuring smooth communication, efficient scheduling, and timely follow-up across multiple ongoing initiatives. The role will also support project management for consulting engagements within the food and beverage industry. Responsibilities Provide comprehensive administrative and operational support to executive leadership. Manage complex calendars , including scheduling internal and external meetings across multiple time zones. Coordinate travel arrangements , expense reports, and itineraries as needed. Prepare executives for meetings by organizing materials, drafting agendas, and compiling background information. Draft, edit, and proofread correspondence, presentations, and key documents on behalf of executives. Serve as a liaison between executives, clients, and project teams, ensuring clear communication and timely deliverables. Support project management activities, including monitoring timelines, tracking deliverables, and maintaining task updates. Maintain a high level of professionalism and confidentiality when handling sensitive information. Assist in coordination of consulting projects, including client communication, document preparation, and follow-up actions. Qualifications Bachelor’s degree or equivalent experience in Business Administration, Communications, or a related field. 3 years of experience supporting C-level executives or senior management (experience in the food or CPG industry is strongly preferred). Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience using Monday.com (or similar project management software) is highly preferred . Exceptional organizational skills and attention to detail; ability to manage multiple priorities and shifting deadlines. Excellent written and verbal communication skills in English and Spanish . Ability to work independently, exercise good judgment, and anticipate needs before they arise. Professional demeanor, strong interpersonal skills, and a solutions-oriented mindset.

Location: San Pedro Garza García, Nuevo León, MX

Posted Date: 11/6/2025