Executive Office Assistant

Join the Global Hub of International Law in Rome GA-Alliance is seeking a highly professional, meticulously organized, and proactive Executive Office Assistant to be an essential operational pillar in our prestigious Rome office . This is a vital role where your contribution will directly impact the daily efficiency and seamless operation of a leading international legal and fiscal group. About GA-Alliance At GA-Alliance , we are more than just a professional firm; we are a truly global powerhouse shaping the future of international law . A Dynamic Global Environment: We serve a prestigious roster of leading companies, organizations, and international institutions, tackling some of the most complex and innovative legal and fiscal challenges worldwide. Our approach is driven by 2,600 highly skilled professionals across 73 countries , allowing us to deliver cutting-edge legal and fiscal advice and solutions to our clients. We have made significant investments to build a top-tier, full-service practice that stands shoulder-to-shoulder with the market's elite. Our global presence offers an exciting and dynamic environment where you will be an integral part of our daily operations in a key European capital. In our Rome office, you will be part of a vibrant, international environment where your organizational skills, discretion, and professionalism are valued and absolutely essential to our success. The Role: Executive Office Assistant (Rome) As our Executive Office Assistant, you will be crucial to the smooth administrative and logistical functioning of the Rome office, providing high-level support to the local management and legal teams. Key Responsibilities: Administrative & Clerical Support: Provide comprehensive administrative and clerical support to the Partners and legal teams, including document preparation, accurate filing, and managing office supplies. Scheduling & Coordination: Manage complex calendars, schedule internal and external meetings (including video conferences), and coordinate local appointments, travel, and reservations as needed. Communication Hub: Handle incoming and outgoing correspondence (mail, couriers, and digital communication), ensuring all matters are directed to the appropriate party with speed and discretion. Office Management: Oversee the organization and tidiness of common areas and meeting rooms. Act as the primary point of contact for external vendors (IT, maintenance, etc.) to ensure a high standard of office functionality. Client & Visitor Coordination: Assist with the professional and warm greeting of clients and visitors, ensuring seamless meeting arrangements and adherence to office protocols. Working Schedule & Contract Expected Schedule: Full-time presence in the office is required, from 10:30 to 19:30 daily . Contract: We offer a stable and attractive position with a permanent, full-time contract (tempo indeterminato) . Qualifications & Skills Experience: Proven work experience as an Executive Assistant, Office Manager, or similar support role, preferably within a fast-paced corporate or international legal environment. Professionalism & Discretion: Exceptional professional presentation, demeanor, and a proven ability to handle confidential information with the utmost discretion. Language Fluency: Excellent written and verbal communication skills. Fluency in both Italian and English is essential ; proficiency in other languages (e.g., Spanish or French) is a strong plus. Organizational Mastery: Solid organizational and time-management skills with the ability to manage multiple priorities simultaneously and effectively prioritize tasks under pressure. Technical Proficiency: Advanced proficiency in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Attitude: A proactive, helpful, solution-oriented, and client-focused mindset. Ready to Join Us? If you are looking for a key role where your professionalism, organizational skills, and attention to detail will be central to the success and smooth running of a top-tier international firm, we encourage you to apply. Apply now by submitting your CV through the LinkedIn portal.

Location: Rome, Latium, IT

Posted Date: 10/27/2025