Administrative Assistant

This Administrative Assistant role provides comprehensive administrative and human resources support to a chemical manufacturing facility in Nuevo León. It ensures efficient coordination across departments, manages vendor relationships, supports employee lifecycle processes, and contributes to compliance and continuous improvement initiatives. The position plays a key role in maintaining a well-organized, compliant, and people-focused work environment. Primary Responsibilities • Manage quotations, purchase orders, contracts, and service agreements for various vendors • Maintain vendor records and support annual supplier evaluations • Process invoices in SAP, assign cost centers, and ensure timely posting • Track and reconcile monthly expenses for services, training, and benefits • Support audits and documentation for Integrated Management Systems (ISO, OEA, CTPAT) • Administer employee lifecycle documentation (hiring, onboarding, changes, terminations) • Coordinate with Payroll for updates, benefits, and insurance processing • Manage medical exams and occupational health compliance • Maintain headcount, absence, turnover, and overtime reports • Update organizational charts and job descriptions in coordination with HR and leadership • Plan and track mandatory and functional training across departments • Coordinate external training providers and certifications • Support onboarding, internal tools, and employee engagement initiatives • Conduct Gemba walks and support wellness and communication efforts • Ensure compliance with labor and social security regulations • Promote psychosocial risk prevention and support legal documentation • Participate in continuous improvement and Lean initiatives • Support performance evaluation processes and maintain confidentiality Minimum Requirements • Bachelor’s degree in Business Administration, Human Resources, or related field • Minimum 3 years of experience in administrative and HR coordination roles, preferably in manufacturing • Proficient in Microsoft Office • Strong organizational and multitasking abilities • Knowledge of Mexican labor and social security processes • Excellent communication and interpersonal skills • Intermediate English proficiency • Familiarity with Workday, Learning Center, and SAP (preferred) Preferred Requirements • Experience in Lean Manufacturing or process improvement methodologies • Ability to interact with employees, contractors, and external providers • Use of PPE when entering production areas • Participation in audits, crisis committees, and legal compliance meetings • Experience managing credit card expenses and HR reporting • Strong competencies in innovation, accountability, performance excellence, change management, customer focus, and teamwork

Location: Monterrey, Nuevo León, MX

Posted Date: 10/19/2025