Admin & Retail Stock Guru

Key Responsibilities Office & Financial Administration Oversee and improve administrative systems, including cash control. Perform daily cash-ups and ensure proper reconciliation. Capture and forward all payments and invoices to accountants daily. Maintain regular communication with accountants to support accurate reporting. Manage staff tip distribution accurately and fairly. Ordering & Stock Management Coordinate departmental orders and place them promptly. Track, record, and update stock levels across all categories. Capture stock inputs after counts and manage adjustments, refunds, and returns. Ensure supplier invoices are accurately captured in Hubdoc. Maintain stock records and ensure timely supplier payments. Perform regular stock counts and reconciliations. Monitor fast- and slow-moving items, providing feedback to management. Build and maintain strong supplier relationships. Product Labelling & POS Print and apply product stickers correctly. Test labelled products to confirm accurate scanning on the POS system. Ensure price and product updates are reflected correctly on the system. HR & Staff Administration Manage HR paperwork and escalate issues to the Head of HR when needed. Oversee staff meal and wastage processes, ensuring accurate recording and reconciliation. Submit weekly/monthly timetable reconciliations to the Finance Department. Keep all employee-related admin up to date and confidential. General Administration & Service Logs Maintain tidy, organised paperwork, including service logs and product documentation. Ensure all filing and account management is completed daily (no loose papers). Keep admin workspaces neat, professional, and clutter-free. Compliance & Certification Maintain an up-to-date asset register aligned with on-site assets. Ensure all certifications and licences are current, including: Health & Safety Certificates Radio Licences Vehicle Licences Liquor Licence Scale Calibrations Make sure that all Health & Safety compliance is reported and implemented by staff, working together with the Store Operations Manager. Performance Metrics Financial & Admin Daily invoices captured and sent to accountant. Daily cash-ups completed with zero errors. All paperwork filed neatly each day no backlogs. No late or incomplete admin tasks. Stock & Ordering Orders placed quickly once departmental needs are submitted. Stock correctly captured after counts. Stickers printed/applied correctly and products scan properly. Refunds and returns processed accurately and documented. Staff & HR HR paperwork handled correctly and escalated promptly. Staff meal and wastage reconciliations completed accurately. Weekly/monthly timetable reconciliations submitted to Finance on time. Compliance All licences and certificates (liquor, radio, scale, etc.) up to date at all times. Asset register consistently current. Health & Safety compliance is reported, implemented, and adhered to by all staff, in collaboration with the Store Operations Manager. Workplace Organisation Admin areas kept neat and tidy daily. Filing completed with no paper clutter. Supplier Management Supplier invoices captured accurately and on time. Payments made before due dates. Professional and positive supplier relationships maintained. Please note only candidates that meet the minimum requirements will be considered. Please follow our website and social media channels to be the first to know when our clients have new vacancies!

Location: George, ZA

Posted Date: 10/3/2025