Office Manager - Executive Assistant - Madrid

About us Our client is a fast-growing textile and leather manufacturing partner with operations in Europe, Turkey and Morocco. Our client specializes in product development, sourcing, procurement, and logistics. As part of its expansion, the client is opening a new commercial hub in Madrid to strengthen its global operations. As part of this exciting strategic journey of expansion of the company, we are looking for an Executive Assistant / Office Manager located in Madrid (Spain). MISSION Reporting to the Chairman, you will set up and run our new Madrid office while supporting the onboarding of new team members. The role combines office management, HR coordination, and executive support — ideal for a proactive, hands on professional who enjoys building structures from the ground up. FUNCTIONAL CONTENT Office Management: Coordinate the setup of the Madrid office: premises, furnishing, IT, communications. Select and manage vendors and service providers, including contracts and budgets. Ensure compliance with insurance, facility, and supply needs. Maintain office procedures, databases, and smooth day-to-day operations. HR & People Support: Organize onboarding for new employees, particularly international hires. Support recruitment and HR processes in collaboration with headquarters. Facilitate IT/telecom setup and act as a link between management and employees. Help build a collaborative, positive office culture (e.g. team events, routines) Executive Support: Prepare reports, presentations, and documentation for management. Provide additional administrative and coordination support as needed. JOB PROFILE Bachelor’s degree in Business, Administration, or related field. HR certifications is a plus. 4 years’ experience as Office Manager, Executive Assistant, or HR Coordinator. Experience setting up a new office in Madrid strongly valued. Proficient in MS Office (Word, Excel, PowerPoint), document management, and comfortable with AI productivity tools. Fluent in Spanish and English; French or another European language is an advantage. Strong organizational, communication, and problem-solving skills. Proactive, collaborative, and results-oriented. OUR OFFER Competitive salary (fixed bonus) Benefits package (health insurance, transport, meal card, childcare support, training) Permanent contract Opportunities for continuous training and career development

Location: Madrid, Community of Madrid, ES

Posted Date: 9/17/2025