Business Manager

Overview Work Type: Ongoing - Full-time Salary: Salary not specified Grade: Education Support - Level 1, Range 4 Occupation: Administration Location: Melbourne - Southern suburbs Reference: 1489057 Location Profile Mount Waverley Primary School has a strong tradition of high expectations and the 2025 NAPLAN results show our students performing in the top five percent of all Victorian schools. Joining our school ensures you will be part of a progressive school, focussed on embedding best evidence based practice to support our highly engaged students. Our school has a number of best practice agreements that we expect all staff to embrace. These school wide approaches ensure consistency across classrooms, embody our school motto of `Achieving Success Together' and help us maintain high student outcomes. High on our agenda are the development of student voice and agency (Amplify); working as part of a team (P.L.C. Professional Learning Communities); Readers and Writers Workshops; Conferencing in Literacy and Numeracy, as well as a reflective mindset someone who will reflect on their practice, making changes themselves and taking onboard feedback, showing an ongoing willingness to grow and be a better teacher. For all further information please see our school website: http://www.mountwaverleyps.vic.edu.au/ Should you have further questions, please contact our school principal Mr Campbell McKay on: Campbell.McKay@education.vic.gov.au Selection Criteria SC1 Proven ability to demonstrate initiative and leadership as part of an effective and cohesive team in a challenging and busy work environment, ensuring the continuous and efficient operation of the school. Demonstrated capacity to lead and support Education Support staff, including the ability to direct the work of others and to foster their professional growth when required. SC2 Demonstrated high level of competency and understanding of relevant software systems, including financial management and human resources platforms such as CASES21, School Jobs Victoria, eduPay, Workers Compensation, and Student Resource Package. Strong knowledge of Department of Education (DE) policies and procedures relating to financial accountability and employment conditions. Proven ability to analyse, itemise, and break down system-generated data into clear and relevant school-based information to support informed decision-making. SC3 Sound knowledge of financial management legal requirements and practices, with the demonstrated capacity to produce accurate and comprehensive reports, as well as provide informed advice based on those reports. Skilled in identifying, developing, and implementing innovative structures and processes that enhance efficiency, compliance, and accountability, thereby driving continuous improvement in the financial management and operations of a high-performing school. SC4 High-level organisational skills with the capacity to effectively prioritise and manage competing workflows. Possesses a comprehensive understanding of the core responsibilities involved in leading and managing key school functions, particularly finance, while maintaining a strong people-oriented perspective that supports staff and fosters a collaborative school culture. SC5 Demonstrated high level communication skills and exemplary values pertaining to personal qualities of objectivity and integrity while interacting effectively and sensitively to parents, students, staff and the wider community. SC6 Demonstrate strong and collaborative relationships with the Principal, School Council, and key stakeholders to support the strategic and operational goals of the school. Role This position may require attendance of during school vacation periods with paid leave purchase allowance for that attendance. A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources. Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration. Responsibilities Deliver School Services Manage the design and production of school publications and documents Finance Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school. Prepare funding submissions for the leadership team and school council. Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations. Provide advice to staff on spending against budget in respect to faculties, programs and other school projects. Administer government grants and other school income. Manage fund raising activities. General Administration Ensure the provision of a range of administrative support functions for the Principal and teaching staff. Provide administrative support to external service providers as required. Manage the processing of student admissions, registrations, enrolments and transfers. Provide required level of administrative support for school events, functions and projects. Implement induction programs for new staff, volunteers and other workers to the school. Human Resources Research, plan and prepare development programs for support staff. Manage recruitment procedures. Provide authoritative advice to the leadership team on support structures and work practices. Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained. Manage procedures relating to employee relations issues. Assist in the development of human resource planning. Manage School Resources Coordinate the use and maintenance of school buildings and equipment. Liaise and negotiate with service providers in respect to the cost and quality of services. Supervise the delivery of contracted services. Manage the development and collection of resource material at the school. Support School Council Draft reports and make recommendations on operational issues. Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate. Develop techniques and procedures that will affect work practices beyond the work place. Manage a technical program with a broad scope across the school. Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position. EEO AND OHS Commitment Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school. The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines). Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at: https://www2.education.vic.gov.au/pal/child-safe-standards/policy DE Values The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at: https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview Other Information To apply for this position, applicants must submit the following documents: Cover letter outlining your qualifications and suitability for the role. Current resume including relevant experience and personal details (name, address, and contact information). Statement addressing the selection criteria listed above. Please note: Applications that do not include all required documents, along with a clear and concise response to the selection criteria, will not be considered. Conditions of Employment All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx Applications close Monday 22 September 2025 at 11.59pm Posted 9 September 2025

Location: Melbourne, Victoria, AU

Posted Date: 9/16/2025