Legal Secretary

We are seeking a highly organised and detail-focused Legal Secretary to join our client’s Finance team. Supporting a group of senior lawyers and legal professionals, this role provides a blend of administrative, secretarial and process-focused support. You’ll play a key role in keeping the team running smoothly from document production to billing, diary management and client liaison. If you thrive in a busy environment, enjoy variety in your day and have strong IT skills, this role could be an excellent fit. Key Responsibilities: * Manage and support the billing cycle, including raising and processing invoices, handling time transfers and preparing financial reports. * Open new client matters and ensures information is accurately recorded. * Maintain and update client and business development records. * Provide support to lawyers during quieter periods by proactively seeking work. * Handle incoming calls promptly and professionally. * Act as a point of contact for clients when lawyers are unavailable. * Draft and prepare client engagement letters and manage signature processes. * Produce and amend documents in Word, Excel and PowerPoint with accuracy and attention to detail. * Proofread, format and check documents to ensure they meet professional standards. * Prepare documentation to support business travel. * Manage email inboxes and correspondence on behalf of lawyers. * Organise and maintain both digital and paper filing systems. * Keep lawyers’ diaries up to date and coordinate meetings. * Arrange internal and external appointments, ensuring all logistics are handled. * Organise travel and related administration. Experience and Skills Requirements: * Previous experience as a secretary, PA or administrator within a professional services environment. * Strong IT skills, with good knowledge of Microsoft Word, Outlook and Excel. * Excellent attention to detail, grammar and written English. * Confident numerical skills to support billing and reporting tasks. * Highly organised, able to manage multiple tasks and deadlines. * Strong interpersonal skills with a professional and confident manner. * A proactive approach with the ability to anticipate needs and work independently as well as in a team. Desirable (but not essential) * Familiarity with legal documentation and billing processes. * Experience with specialist software used in professional services (e.g. case management or finance systems). * Working knowledge of PowerPoint. If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted

Location: Guildford, Surrey, GB

Posted Date: 9/14/2025