Legal PA

We are delighted to be working in partnership with a new client who is a UK-based firm who are looking to recruit a Legal PA on a full time, permanent basis located out of their Edinburgh city centre offices. The firm has actively grown its Scottish presence, with a focus on attracting high-calibre lawyers and demonstrating the commercial and personal benefits of their model. Their client base includes well-known Scottish businesses with colleagues working seamlessly with their wider UK team, offering integrated advice across Scottish and English law in areas such as corporate and commercial, real estate, and litigation. Committed to embedding their values-driven culture into the Scottish legal market, our client aims to provide a flexible, collaborative environment that appeals to both lawyers and clients. To support our clients’ growth we are supporting our client recruit a Litigation Legal PA. This is a fantastic opportunity for a Legal PA with litigation experience to support a senior Partner specialising in contentious matters. If you thrive in a fast-paced, dynamic legal environment and enjoy working closely with a senior stakeholder, this could be an ideal fit. As a Legal PA, you will be instrumental in keeping things running smoothly for the Partner. Your core responsibilities will include: Providing proactive diary management: meeting scheduling, travel arrangements, and conflict resolution Preparing pre-litigation statutory demands and letters before action. Drafting Initial Writs for Ordinary Actions in Sheriff Courts on debt and commercial property claims. Liaising with sheriff officers to manage enforcement diligences, including Charges to Pay, Arrestments, Attachments, and Inhibitions. Maintaining accurate case records, court timetables, and ensuring timely client instruction and updates. Partnering with internal finance teams to support client billing, matter balances, and working capital management Coordinating events, conferences, and CRM administration. Organising and attending meetings, planning events, and preparing insightful client reports Managing matter processes: correct rates, engagement letters, liaising with the Business Acceptance Unit Conducting conflict checks and Client Due Diligence Overseeing full file management, bill payments, work in progress, and file closures Identifying cost-effective travel options and managing itineraries Preparing meeting packs and hospitality requirements in advance Applying strong technical skills to support the fee earner, identifying and closing any knowledge gaps Ensuring adherence to all compliance and risk procedures, escalating issues where appropriate To be considered for this opportunity, we are looking for the following: At least 3 years' experience in a similar Legal PA or Legal Secretary role, ideally with contentious/litigation exposure Highly organised, proactive, and used to working in a litigation-focused legal environment Excellent communication skills (written and verbal) with strong attention to detail A high level of proficiency in Microsoft Office Proven experience in providing exceptional client service Strong organisational skills with the ability to work both independently and as part of a team A proactive, solution-focused attitude with a drive to exceed expectations In return you will receive: Salary: In the region of £30,000, dependent on experience Annual Leave: 35 days including public holidays Pension Opportunity to work closely with a well-regarded senior Partner within a modern, flexible law firm environment Our client offers a vibrant and convenient coworking environment. It is, designed to foster productivity and inspiration. The location is well-connected, situated near public transportation and popular attractions Please Note – There will be no visa or sponsorship opportunities available for this role Next Steps For further information, please apply by emailing your CV to Utopian Recruitment ASAP. Our client is looking to interview and recruit these positions as soon as possible. To keep up to date with current opportunities be sure to follow the Utopian Professional Recruitment page on LinkedIn, Instagram & Facebook Whilst Utopian Professional Recruitment strives to get in touch with all our applicants, it isn’t always possible. If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position. Equal Opportunities Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.

Location: Edinburgh, GB

Posted Date: 9/13/2025