Administrative Assistant

About us: Marketing, Sales & After-sales service of Machine Tools and other related products, manufactured by Nidec Machine Tool Corporation in Japan, together with our service team in Queretaro in Mexico for Mexican market. About the role: We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities. Responsibilities: Answer and direct phone calls Organize and schedule appointments if needed Write and distribute email, correspondence memos, letters and forms Order office supplies Utility Cars Administrative Control Book travel arrangements Assist in the supervising of regularly travel reports Submit and reconcile expense reports Submit and reconcile commission reports from representatives Accounts payable Monthly Billing Close for Technical Services Maintain a filing system (excel sheet and ERP System) Supplier registration process Responsible of the Registry of Specialized Service Providers or Works (REPSE) Customer billing process (SAT knowledges) Importation support (general knowledge of importation tasks) Maintain contact lists Candidate requirements: Administration Bachelor Degree Knowledge of the SAT platform Knowledge of the ERP systems (ETENDO preferred) Knowledge of general Import Activities Spoken and written English 90% Familiarity with office software 2 years or more experience in similar job (Industry Market) Proactive Excellent verbal and written communication Organized, Problem Solving agent Interpersonal Skills, Teamwork, Professionalism Time management Customer Service attitude Work under pressure

Location: Querétaro, Mexico, MX

Posted Date: 8/31/2025