Site Administrator

The Site Administrator is responsible for assisting the site with all administrative duties. Ensure that the office is clean and maintained in an orderly manner. Ensure all documents required by other staff members are available for them to perform their duties such as capture all data into relevant programs on computer and then file documents. Filing of Job cards, STCs, SISs, delivery notes, requisitions, stock take sheets. Submit all electronic site info in the correct format to head office timeously. Collect and complete control sheets for all invoices and delivery notes and post to head office weekly. Communicate with customers, employees, and other individuals by answering questions, distribute or explain information and take orders. Answer telephones, direct calls and take messages. Complete and mail staff contracts, policies, sick notes, leave forms, disciplinary documentation, timesheets and medical reports to head office. Operate office equipment, such as photocopiers, scanners, facsimile machines, voice mail systems and computers. Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail. Deliver messages and run errands. Complete work schedules, manage calendars and arrange appointments. Process and prepare documents, such as expense reports and maintain site petty cash as per head office requirements. Prepare meeting agendas, attend meetings and disciplinary hearings, and record and transcribe minutes. Resolve problems involving office equipment, such as computer hardware and software. Make travel arrangements for site personnel. Manage staff attendance/absenteeism on a day-to-day basis and ensure the appropriate documentation is completed and send to Head Office. Assist in controlling staff accommodation, electricity and water usage. Assist with safety on site. Handover in form delegation of Authority must be done when going on R & R or taking Leave. Assist in ad-hoc duties and administrative tasks as required by the site. Grade 12 Minimum of 2 years experience in a similar role. Computer Literate - MS office. Strong Administrative skills. Good Communicational skills.

Location: Belfast, Mpumalanga, ZA

Posted Date: 8/7/2025