Corporate Services Administrator

MINIMUM REQUIREMENTS: Matric Office Administration qualification Finance and HR related qualification (advantageous) Efficient on MS Office Suite on an advanced level A minimum of 5 years corporate services experience Only candidates with a valid driver's license and their own reliable transport will be considered DUTIES: 1. General Administrative Duties Answer telephones, take messages and direct calls Provides support and assists with work overflow in other divisions Performs reception relief duties Vision system administration Ensures divisional office is tidy Archives all files annually Ensure gift register is maintained and recorded for the Company Manages HR operating expenses schedule and updates daily 2. Financial Duties Collates invoices for client within the defined deadline of the 5th of the month Files all documentation in accordance with the Quality Management System Follows up on debtors in terms of 45/60 days in liaison with Divisional Manager Follows up on submission of creditors invoices to be received monthly Maintains project pipeline plan in terms of recovery of debtors and management of outstanding invoices to be processed File all creditors & debtors invoices Capture creditors Monthly creditor recon Arrange asset committee meetings and follow up with outstanding documentation. Take minutes for the asset committee meeting. Adheres to the policy rules as set in the HR-PO-Travel Policy when booking accommodation, flights, etc Ensures that quantities of stock are maintained Order, monitor and distribute stationery, consumables and stock items on a monthly basis 3. Building Maintenance Duties: Maintains building maintenance and Health & Safety Tracker and responds timeously to issues as they arise Follows the preventative maintenance plan schedule ensuring all preventative maintenance is completed. Manages building projects and refurbishments 4. Corporate Services / HR Duties: Designing internal adverts, events invitations, HR newsflash and change management invites ensure consistency of the brand Manage LinkedIn brand via HR Executive Assist with office events setup and coordination Co-ordinate office events and setup Updates and collates Operating Expenses Tracker Manages invoices for sign off Manages Rental Tracker and ensures Rental Invoices are submitted on time Ad hoc HR Duties REMUNERATION: R16,000 CTC (Market-related dependent on qualifications and experience)

Location: Westville, ZA

Posted Date: 8/6/2025