OFFICE/SECRETARIAL ADMINISTRATOR

Job Title: Office/Secretarial Administrator Location: Durban, KZN Industry: Logistics & Supply Chain Contract Type: Onsite, Permanent Responsibilities: 1. Diary and Travel Management including All Travel Bookings staff and management (Domestic and International). 2. Calendar Management 3. Setting up of meetings in person or online 4. Compiling minutes of meetings, action logs for all meetings and following up on all actions that are outstanding with the relevant individuals. Filing all minutes, appendices and signed minutes 5.Screening calls and taking messages 6. Arranging logistics for meetings, including booking meeting rooms and arranging catering 7.Presentation & Report compilation for various departments well as Electronic Document filing and Manual filing. 8. Assist the HR, Marketing, Operations, Finance Departments with administrative tasks 9. Responsible for arranging remote and onsite training for the Teams, 10. Liaising with Suppliers and Customers on complaints until resolution. 11. Expense claims including full reconciliation of all Expenses 12. Facilities Management of the building including management of support staff such as cleaners 13. Arranging logistics for all company events, conferences, getaway including venue, catering, transport, decor , invites 14. Ordering of stationary for the company and managing office consumables 15. Perform ad-hoc duties as and when required. 16. Project Management Qualifications: 1. Minimum of Grade 12/ Matric 2. Tertiary qualification advantageous in secretarial, business administration, business skills or similar Attributes & Skills: 1. Computer Literacy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Experience with office management systems, cloud systems, and calendaring software is also beneficial. 2. Communication: Excellent written and verbal communication skills are crucial for interacting with executives, colleagues, and external contacts. 3. Organizational Skills: Ability to prioritize tasks, manage schedules, and maintain organized files and records. 4. Time Management: Effectively managing time and meeting deadlines is vital. 5. Interpersonal Skills: Building and maintaining positive relationships with others is important for effective communication and collaboration. 6. Discretion and Confidentiality: Handle sensitive information and must maintain confidentiality. 7. Problem-Solving: The ability to identify and resolve issues independently. 8. Proactivity: Anticipating needs and taking initiative to address them. 9. Very well presented and professional at all times 10. Ability to multitask 11. Typing speed and accuracy Experience: 1. 3-4 years previous experience in a similar role. 2. Industry knowledge 3. Must have driver's license and own vehicle. 4. Experience working with senior leadership & executives

Location: Durban, ZA

Posted Date: 8/2/2025