Associate Manager, Software Contracts and Vendors, DigitalX

We’re seeking a Mexico-based Associate Manager, Software Contracts and Vendors , to support the management of global IT contracts , primarily across the U.S. and Europe . This manager-level role involves leading contract negotiations, overseeing the contract lifecycle, and collaborating with global vendors and cross-functional teams. We are looking for professionals with strong experience in IT contracts , including reviewing, redlining, and negotiating with vendors . For software-related contracts, knowledge of licensing models (e.g., enterprise, named user, concurrent use) and familiarity with user agreements, data privacy, and compliance requirements are highly valued. Fluency in English is essential, and hands-on experience with Ariba and other contract management tools is a strong advantage. If you’re looking to work in a dynamic, global environment and contribute to strategic vendor relationships, we’d love to hear from you. About Astellas: At Astellas, we believe that nurturing exceptional relationships with our employees delivers exceptional business results. Everyone at Astellas has a responsibility for creating a brighter future for patients around the world. From the first moment, Astellas will inspire you to put this ethos into practice – with a positive, agile company culture and with well-defined ethical principles, values, and systems Astellas’ Global Capability Centres – Overview Astellas’ Global Capability Centres (GCCs) are strategically located sites that give Astellas the ability to access talent across various functions in the value chain and to co-locate core capabilities that are currently dispersed. Our three GCCs are located in India, Poland and Mexico. The GCCs will enhance our operational efficiency, resilience and innovation potential, enabling a timely response to changing business demands. Our GCCs are an integral part of Astellas, guided by our shared values and behaviors, and are critical enablers of the company’s strategic priorities, sustainable growth, and commitment to turn innovative science into VALUE for patients. Purpose and Scope: As a member of the Digital Partnerships team, this role will be responsible for the negotiation, execution, management, and compliance of IT Hardware and Software Contracts. This role will be responsible for ensuring that all contracts align with organizational goals and legal requirements while fostering strong relationships with internal stakeholders and external service providers. Responsibilities and Accountabilities: Contract Negotiation: Lead the negotiation of contracts for software and hardware, ensuring favorable terms and conditions that align with Astellas’ objectives. Partner with IS Business Stakeholders, Vendors, Legal, Procurement, and Compliance teams to reach consensus on contract terms, ensuring alignment with company policies and regulatory requirements. Contract Management: Oversee the entire contract lifecycle, from drafting and execution to renewal and termination, using enterprise tools such as ServiceNow, Ariba, and Aravo. Requirements Gathering: Work with DigitalX stakeholders to ensure requirements are adequately documented and shared with vendors. Vendor Relationship Management: Build and maintain strong relationships with vendors and service providers, addressing any issues or concerns that may arise. Escalations: Escalate issues and/or questions to more senior member of contracting team. Risk Assessment: Identify and assess risks associated with contracts and develop strategies to mitigate them. Collaboration: Work closely with cross-functional teams, including DigitalX, Procurement, and Legal, to ensure alignment on contract scope, terms, and service delivery. Performance Monitoring: Monitor vendor performance against contract terms and service level agreements (SLAs), ensuring compliance and addressing any discrepancies. Documentation and Reporting: Maintain accurate records of contracts and related documentation and provide regular reports to management on contract status and performance. Monitor contract timelines for renewals, amendments, and terminations. Procure-to-Pay Support: Support Procure-to-Pay processes, including Purchase Order creation/changes and resolution of accounting issues (e.g., funding limits, incorrect coding, etc.). Required Qualifications: Degree in Business Administration, Information Technology, Law, or a related field. 5 years of experience negotiating, executing, and managing software and hardware contracts. 2 years of experience managing relationships with vendors, with a strong understanding of vendor governance structure, processes, and best practices. Fluency in English (written/spoken) Strong negotiation skills Strong communication and interpersonal skills, with the ability to build relationships at all levels of the organization. Familiarity with relevant legal and regulatory requirements related to IT contracts. Proficiency in Microsoft Excel. Proficiency in contract management software and tools, including Ariba. Preferred Qualifications: Advanced Degree. Consulting Experience. CSAM Certification (Certified Software Asset Manager). Experience working in the Pharmaceutical or other highly regulated industry. Experience with Software Asset Management tools (e.g. ServiceNow SAM Pro, SNOW, etc.) Experience with ServiceNow, SAP, and data analytics tools. Working Environment Hybrid work arrangements (on-site/work from home) from certain locations may be permitted in accordance with Astellas’ Responsible Flexibility Guidelines.

Location: Mexico City, Mexico, MX

Posted Date: 8/2/2025