Bid Administrator Intern

Job Purpose Administrates and co-ordinates day-to-day activities of the bid office and to provides support to tender submissions associated bid documentation. Responsible for quality proposal/Bids documents and responding to inbound leads, in order to allow the business to respond more promptly to potential customers. Key Responsibilities To contribute towards team cohesion to achieve results of professional bid environment. Planning and coordinating the submission of Bids proposal and tender documents ensuring that submission deadlines are met, and the business submit the best Completed Tender proposal possible Printing, Completing, assembling, binding and dispatching the final proposal / tender documents Read the Tender in order to understand Company Returnable including the Functionality Criteria and draft a Checklist. Improving and updating existing generic (non-technical) content used within proposal documents Writing and editing new content which can be subsequently reused in future tender documents Quality assurance and proof reading of the final proposal / tender documents Coordinating and improving the tender submission process Co-ordination, compilation, accurately and timeously completion of tender documents Ensuring compliance to tender administrative and mandatory requirements Review of CVs, Qualifications, References, Company returnable documents and Certificates to align to mandatory tender requirements. Ensure Tender information kept on SharePoint is updated and properly logged in appropriate folders providing efficient response time to pull up data on the SharePoint. Ensure that the bid process is followed, and proper templates are used. Follow up on tenders submitted and maintain a database. Update all spreadsheets, databases and records Maintain necessary filling system on a monthly basis. Taking Minutes of Sales/Tender Meetings Provide general administrative and other clerical support as assigned Qualifications Grade 12 Relevant Qualification: N4-N6 or Certification in Supply Chain, Business Admin or Office Administration. Work Intergrated Learning Letter from the institution. Required Knowledge Excellent writing and proof-reading skills with an eye for detail Relevant software application (MS Office Suite) Legible/Neat Handwriting Closing Date: 31 July 2025

Location: Midrand, Gauteng, ZA

Posted Date: 7/15/2025