Project Manager Assistant

Job Description Job Description Job Summary: (Worksite location is Quakertown, PA / NO REMOTE AVAILABILITY) The Project Management Assistant (PMA) directly supports Project Management through COLLABORATION with Klover Project Management, other Klover departments to CONSISTENTLY DELIVER EXCEPTIONAL RESULTS by performing responsibilities (but not limited to) tasks listed below with A PASSION FOR EXCELLENCE and A POSITIVE ATTITUDE. Routine Responsibilities: Issue purchase orders for materials as directed by Klover Project Manager (PM) or Site Leader Schedule Delivery / Pick Up of Rental Equipment Enter job costs to and distribute to specific project cost codes within Foundation Software Process material packing slips and credit card receipts with Foundation Software Review invoices for accurate pricing and confirm receipt of materials Enter / Distribute Subcontractor Labor costs into Foundation Software Compile, send and track Klover Change Orders as directed by PM Enter Change Order costs to Foundation software and update approval status Maintain accurate “Project Tracking Logs” such as Change Order Log, Submittal Logs, Rental Equipment Tracking, Accounting Deposit Log, etc. Generate Committed Cost Reports (CCR’s) for bi-weekly budget update reviews as directed by PM Maintain and Organize job records within digital project folders Additional Responsibilities: Generate, distribute and track the status of submittals as directed by Project Manger (PM) Upload submittal documents to online platforms per project requirements Compile documents and organize Project Field Binder for Klover Site Leader Submit safety documents as directed by PM in collaboration with Klover Safety Organize and maintain drawings to On-Screen Take Off (OST) Quick Bid Software as directed by PM Issue subcontracts through DocuSign for signature and file when returned Update project templates such as Submittal Cover Sheets, Additional Work Directives (AWDS) Daily Field Report (DFR) for field use via Excel Export job reports from OST / Quickbid as directed by PM Enter/Upload project budget into Foundation Software Activate new projects within payroll software, Timeclock Plus (TCP) Upload cost codes and productions into TCP Request material credits, invoice revisions and refunds as needed in collaboration with Klover A/P Review subcontractor Certified Payroll Reports as required for Prevailing Wage projects Issue project close out documents as directed by Project Manager Core Strengths: Natural POSITIVE ATTITUDE Strong team player Capable of prioritizing, balancing and executing multiple tasks simultaneously Excellent communication skills Self-Motivated to DELIVER RESULTS & HONORING COMMITMENTS Professional self-awareness Easily EMBRACES GROWTH & CHANGE Possess strong organizational skills Comfortable following directions and asking questions ACT WITH INTEGRITY Committed to adhering to work schedule Detail oriented Willing to GO THE EXTRA MILE Qualifications: Required Education and Experience: High School Diploma or GED Proficiency with PCs and aptitude to learn new software Experience with Microsoft Office (Excel, Word, SharePoint and Outlook) Ideal but not required: Experience in construction or material distribution related field Customer Services / Customer relations job experience Company Standards: The employee will adhere to the company’s safety policy and will always use all the required Personal Protective Equipment provided to employee. The employee will represent the Company in a positive, professional manner with fellow employees and within the communities served. The employee will encourage and maintain teamwork throughout the company and will communicate all pertinent information in a timely and effective manner. The employee will endeavor to maintain our integrity by embracing high ethical standards and adhering to company policies. Consistently demonstrates Company’s Guiding Values of Quality, Customer Satisfaction, Integrity, Teamwork, and Community. Klover Benefits: Medical Insurance (opt-out and $40 goes back into every weekly paycheck) Medical Gap Insurance (picks up deductibles on medical plans) Dental Insurance Vision Insurance Basic Life and AD&D Insurance Basic Short-Term Disability Voluntary Long-Term Disability Employee Assistance Program 401K Employee Referral Program (Klover employee receives $1000.00 and the referral will receive $500.00 IF BOTH THE KLOVER EMPLOYEE AND REFERRAL STAY PAST 180 DAYS OF EMPLOYMENT) The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment: Pennsylvania Child Abuse History Clearance Pennsylvania State Police Criminal Record Check FBI Fingerprint Criminal Background Check Obtaining the required clearances is completed as part of the new hire process. Klover Contracting Inc. expressly prohibits any form of workplace harassment of any kind. Klover is committed to providing equal employment opportunities and employing an inclusive and diverse workforce. Klover Contracting, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, gender identify, veteran or disability status. In addition to federal law requirements, Klover Contracting, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment. Klover SEPA Inc. is an EEO employer - M/F/Vets/Disabled Company Description Klover Contracting is a commercial carpentry company and manufacturer of prefabricated wall systems founded in 1991. We exist to reinvent the way construction is done. Our mission is uncommon and requires trade professionals with uncommon capabilities. We offer one of the most competitive benefits packages in the industry because extraordinary associates deserve extraordinary benefits. So if you have a burning desire for self-improvement, a willful embrace for change, and a natural capability for the skills required, please submit your application. Company Description Klover Contracting is a commercial carpentry company and manufacturer of prefabricated wall systems founded in 1991. We exist to reinvent the way construction is done. Our mission is uncommon and requires trade professionals with uncommon capabilities. We offer one of the most competitive benefits packages in the industry because extraordinary associates deserve extraordinary benefits. So if you have a burning desire for self-improvement, a willful embrace for change, and a natural capability for the skills required, please submit your application.

Location: Quakertown, Pennsylvania, US

Posted Date: 7/3/2025