Operations Assistant

Job Description Job Description Job Summary: We are seeking a highly organized and detail-oriented Office Administrator to support our construction office operations. The ideal candidate will handle a variety of administrative and clerical tasks to ensure the efficient day-to-day operation of the office and support project teams in maintaining accurate records and communication. Key Responsibilities: General Office Support: Answer and direct phone calls, emails, and other correspondence Maintain office supplies and inventory Organize and maintain physical and digital files Project Support: Assist project managers with document preparation, data entry, and scheduling Help maintain project documentation including contracts, change orders, RFIs, and submittals Coordinate with subcontractors and suppliers regarding schedules and documentation Financial & Administrative Tasks: Assist with invoicing Projects and Jobs Help track invoices, purchase orders, and expense reports Support budget tracking and cost reporting Compliance & Recordkeeping: Ensure proper filing of safety records, permits, and inspection reports Maintain up-to-date insurance certificates and licenses for subcontractors Qualifications: Proven experience as an office administrator, office assistant, or relevant role Strong organizational and time management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Ability to multitask and work independently Working Conditions: Office-based Fast-paced environment with frequent deadlines Company Description California based telecommunications/engineering/construction company servicing the following metropolitan areas: Garden Grove (Orange) CA Los Angeles (LA County), CA Ontario (Inland Empire), CA Indio (Desert Cities), CA San Marcos, CA Company Description California based telecommunications/engineering/construction company servicing the following metropolitan areas: \r\nGarden Grove (Orange) CA \r\nLos Angeles (LA County), CA\r\nOntario (Inland Empire), CA \r\nIndio (Desert Cities), CA \r\nSan Marcos, CA

Location: Garden Grove, CA, US

Posted Date: 6/28/2025