Executive Assistant

Executive Assistant to Senior Finance Executive We are looking for a highly capable and organized Executive Assistant to support a senior leader in a dynamic, global organization. This role involves providing proactive administrative, operational, and project support to ensure seamless day-to-day functioning and effective coordination across departments. The ideal candidate will have strong multitasking abilities, excellent communication skills, and a proven ability to handle confidential matters with discretion. The position requires attention to detail, reliability, and the capacity to operate in a fast-paced, high-stakes environment. Key Responsibilities Manage complex scheduling and calendars, including cross-functional meetings and high-level reviews. Prepare materials for executive presentations and financial briefings. Track deadlines and deliverables, ensuring timely follow-through. Draft, edit, and format reports, presentations, and communications. Organize and maintain digital and physical filing systems. Monitor correspondence and assist with timely responses. Help coordinate ongoing projects and department initiatives. Maintain documentation, dashboards, and status trackers. Collaborate with internal teams to support execution of strategic priorities. Serve as a key point of contact for internal and external stakeholders. Ensure timely and professional communications across all channels. Support alignment between finance leadership and regional/global teams. Oversee administrative workflows including expenses, travel, and logistics. Maintain confidentiality and uphold data integrity across all tasks. Ensure smooth functioning of processes and office systems. Skills and Requirements Bachelor's degree preferred. Experience supporting senior leadership in a corporate or finance environment. Excellent organizational and project management skills. Proficient in Microsoft Office Suite; familiarity with ERP/reporting tools is a plus. High level of discretion, professionalism, and initiative. Strong interpersonal skills and a collaborative, service-oriented mindset. Technologically adept, with the ability to quickly learn new tools and systems. Fluent in English and Dutch with strong written and verbal communication abilities.

Location: Amsterdam, NL

Posted Date: 6/27/2025