Administrator: Marketing - Support Office Western Cape

Introduction: Ensures proper flow of office procedures and administration, and the management of day-to-day operations of the office. Organising and maintaining files and records. Planning and scheduling meetings and appointments Description: Financial Reporting Be the link between Finance and the Marketing Department for the following action areas: Budget/Spend Reconciliation Work on budget worksheet to recon monthly marketing department spend vs. budget. Ensure that all billings are accounted for monthly. Invoicing Source and vet quotes for approval Receiving invoices and send out for authorization, code to relevant GL Track all information/communication related to the orders and invoicing process Department cash claims: handle slips, authorizations, re-imbursement, reconciliation, and enhancement of float Streamline departmental processes and ensure all compliance-related requirements as they pertain to financial processes are adhered to by all. Department Administration Undertake daily administrative tasks as per the Managers instructions. Update and maintain the Marketing Departments documentation and database.When requested facilitate communication with other business units. Support the marketing department by carrying out daily tasks to keep the department functioning. Ensure all marketing additional project expenses are coded to the correct GL Account for comparison to budget. Communicates with Travel team to produce travel itineraries as requested by the marketing team. Assist in planning and arranging events, including organising catering. Attends workshops and conferences when requested.Monitor office supplies and research advantageous deals or suppliers Executive Assistance Act as the point of contact between the Marketing Executive and internal/external clients Undertake the tasks of receiving calls, take messages and routing correspondence Maintain diary, arrange meetings and appointments and provide reminders Make travel arrangements Develop and carry out an efficient documentation and filing system To uphold and promote the company values Requirements: Grade 12 3-5 years experience in a similar role

Location: Western Cape, ZA

Posted Date: 6/22/2025