Administrative Assistant

About Ascendion : Ascendion is a full-service digital engineering solutions company. We make and manage software platforms and products that power growth and deliver captivating experiences to consumers and employees. Our engineering, cloud, data, experience design, and talent solution capabilities accelerate transformation and impact for enterprise clients. Headquartered in New Jersey, our workforce of 6,000 Ascenders delivers solutions from around the globe. Ascendion is built differently to engineer the next. Ascendion | Engineering to elevate life We have a culture built on opportunity, inclusion, and a spirit of partnership. Come, change the world with us: Build the coolest tech for world’s leading brands Solve complex problems - and learn new skills Experience the power of transforming digital engineering for Fortune 500 clients Master your craft with leading training programs and hands-on experience Experience a community of change makers! Join a culture of high-performing innovators with endless ideas and a passion for tech. Our culture is the fabric of our company, and it is what makes us unique and diverse. The way we share ideas, learning, experiences, successes, and joy allows everyone to be their best at Ascendion. About the Role: Position: Administrative Assistant Location: Vancouver, BC Summary: The Business Administrator provides high-impact administrative team and operational support to leadership, ensuring seamless execution of business priorities. This role blends strategic calendar and travel management with operational excellence in team coordination, event logistics, and project execution. Roles and responsibilties: Executive Support & Calendar Management- Manages senior leaders' calendars, schedules meetings aligned with priorities, and coordinates complex international travel and logistics using outlook and other tools, ensuring compliance with policies. Cross-Functional Collaboration- Builds strong relationships across HR, Finance, and other departments to support team and leadership needs efficiently. Team Operations & HR Support- Assists with recruitment, onboarding/offboarding, headcount tracking, and maintains team org charts and distribution lists; acts as the main point of contact for team operations. Event & Meeting Coordination- Plans and supports logistics for internal/external events and site visits, manages agendas and materials, and contributes to post-event reporting and team engagement. Project Execution & Process Improvement- Independently owns and executes administrative projects, identifies process gaps, recommends improvements, and ensures timely delivery of outcomes. Qualifications: 2 years Administrative, Business Support experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work. Top skills: Experience in administrative/business support role supporting calendar and team Outlook, Teams, Excel etc Event coordination/meeting logistics Preferred: Exeperience with assisting C-Suite executives at a large tech company. Salary Range: $55000 - $60000 Annually - Factors that may affect pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate. Want to change the world? Let us know. Tell us about your experiences, education, and ambitions. Bring your knowledge, unique viewpoint, and creativity to the table. Let’s talk!

Location: Greater Vancouver, CA

Posted Date: 6/14/2025