Sr. Administrative Assistant

Sr. Administrative Assistant This role is within Chamberlain Group's Nogales Executive Administrative Support Services group. A successful incumbent is expected to (i) Prepare reports, correspondence, proposals, meeting materials and presentations; organize, review, edit and distribute communications, and (ii) Manage multiple calendars, including scheduling appointments and providing itineraries. Requires 4 years of relevant work experience and a minimum of a High School Diploma or GED Equivalent. Prepare reports, correspondence, proposals, meeting materials and presentations; organize, review, edit and distribute communications Manage multiple calendars, including scheduling appointments and providing itineraries Manage meeting planning including scheduling meetings and preparing agendas; anticipate and coordinate needs for meeting such as logistics, equipment, catering, etc.; on occasion, may need to take and distribute meeting minutes Maintain accuracy of organizational charts, mailing lists and contact lists Maintain a variety of files and reports; identify opportunities when automation would assist in the overall operations of the group or department Coordinate all aspects of travel (flights, transportation, hotels, directions, etc.), including international travel Coordinate interview processes with Human Resources and support new hire on-boarding by setting up office space, arrange for equipment, supplies, etc. Manage office space needs and requirements Receive and screen phone calls, visitors and mail Process invoicing and prepare purchase orders; compile and submit expense reports, budget and analyses, and review any reconciliation of invoices This position requires regular and predictable on-site attendance and the ability to work the particular shift and/or schedule to which you are assigned, as well as additional hours as needed. Protect Chamberlain Group’s reputation by keeping information confidential Maintain professional and technical knowledge by attending educational workshops, professional publications, establishing personal networks, and participating in professional societies Contribute to the team effort by accomplishing related results and participating on projects as needed. Education/Certifications: High School Diploma or GED Equivalent Experience: 4 years of relevant work experience Knowledge, Skills, and Abilities: Moderate to advanced acumen with Microsoft Office Suite; outstanding verbal and written communication skills, including grammar and proofreading; strong attention to details with an emphasis on organization and prioritization skills Other: English proficiency

Location: México, MX

Posted Date: 6/9/2025