Conference & Banqueting Coordinator

Purpose of the Role We are seeking a dynamic and highly organised individual to support the planning, coordination and execution of conferences, banquets and events. This role is essential in ensuring seamless client experiences, maintaining strong relationships, and delivering events to the highest hospitality standards. Key Responsibilities Include but Are Not Limited To Manage client communication and site inspections to establish event requirements Prepare proposals, quotes, contracts and timelines in coordination with internal teams Liaise with chefs and service teams to finalise menus, décor, guest lists and dietary needs Coordinate logistics, floor plans and event schedules with clients and suppliers Oversee vendor engagement for catering, AV, décor and outsourced services Ensure smooth on-site event execution in collaboration with the Banqueting Manager Handle last-minute changes, client queries and post-event breakdowns Criteria Matric with hospitality qualification preferred Minimum 5 years' experience in event or conference coordination in the hospitality sector Proficiency in Opera, MS Office and event software Exceptional communication, planning and multitasking skills Excellent command of the English language Ability to work under pressure with strong attention to detail Willingness to work evenings, weekends and holidays as required Sound knowledge of food and beverage operations and banquet procedures Professional, service-focused approach with proven team coordination abilities Note that consideration can only be given to applicants who have experience in an equal role in the hospitality industry and who are currently resident / resident at the time of appointment in the Helderberg area

Location: Somerset West, ZA

Posted Date: 5/31/2025