Assistant - Energy Trading Team

Our client, a Midtown Manhattan financial services company focused in the energy and electricity space, is seeking a Temporary Assistant to support their Energy Trading Team. Hours are 10am-7pm with flexibility for overtime as needed. This position will start ASAP, will be in-person 5 days/week, and will extend for at least 6 months. Responsibilities: Perform a range of operational support activities for the company including compiling reports, furnishing information to internal and external parties Provide administrative support functions including: Meeting arrangements (reserves conference rooms, arranges catering orders, guest security clearance, restaurant reservations, ensure the executive is prepared for all meetings and events, and assist with preparation of presentation materials) Calendar management and updating Outlook Contacts Conference call scheduling in all time zones; setting up Webex, video conferencing capabilities. Coordinate travel; itinerary preparation Retrieve and organizes reports with trading data to submit daily, weekly, or monthly with high attention to detail Expeditiously processes trade confirmations, obtaining appropriate approvals and organizing related information to assist the traders. Organize and file all documents related to corporate deals, file electronically. Must be well versed in Microsoft Outlook, Excel and have very strong internet research skills. May on occasion, cover other areas based on office needs and assist executives with personal items. Qualifications: Hold 2 years of experience in an administrative services role in Finance/ Investments and a Bachelor's degree. Are independent, highly organized individual, who is extremely reliable and has a positive attitude. Conserve executives' time by being proactive, solution-oriented and a confident communicator. Are flexible and willing to adapt to dynamic office environment. Are resourceful and creative in completing certain tasks without much direction or instructions. Are willing to take on new responsibilities and can be held accountable for the completion of all assignments. Follow-up with all parties involved to make sure projects are completed correctly and on time. Can work well under pressure and maintain professionalism under all circumstances; have excellent inter-personal skills Possess the desire to excel; are self-motivated Are a team player who communicates effectively with other internal groups in obtaining tools needed to provide support to the SVP and the energy trading team. Programs Used: Microsoft: Outlook, Word, Excel, PowerPoint, SharePoint Adobe Acrobat, DocuSign Concur Travel and Expenses Data basics Time and Expense Software Hourly rate: $30-34/hr DOE Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Location: Grand Central, NY, US

Posted Date: 5/11/2025