Personal/Executive Assistant to Principal, Single Family Office

Social network you want to login/join with: Personal/Executive Assistant to Principal, Single Family Office, Lombardia Client: Oplu (formerly Chace People) Location: Milan Job Category: Other EU work permit required: Yes Job Reference: 768537012533513420833710 Job Views: 6 Posted: 19.04.2025 Expiry Date: 03.06.2025 Job Description: PERSONAL/EXECUTIVE ASSISTANT TO THE PRINCIPAL OF SINGLE FAMILY OFFICE Contract: Full-time, Permanent Working Hours: Monday to Friday, 9am - 5pm (with occasional weekend and out of hours flexibility) Start Date: Interviewing now for immediate start Job Overview: Chace People is seeking a highly organised and adaptable Personal / Executive Assistant to support the Principal of a prestigious Single Family Office. This exciting role, based in Milan, offers a unique opportunity to work 1:1 with the Principal while reporting directly to the Chief of Staff who is based in London. The role requires a balance of personal and business support, ensuring the seamless management of the Principal’s affairs, who frequently travels internationally, particularly to the United States. As the PA/EA to the Principal, you will be responsible for providing high-level assistance across personal and professional tasks. You will work in close collaboration with the well-established Chief of Staff to streamline operations, manage complex schedules, oversee property and household management, and ensure efficient communication. This role demands discretion, a proactive mindset, and the ability to remain composed under pressure while adapting to last-minute changes. Key Responsibilities: Diary & Inbox Management: Organise and oversee the Principal’s schedule, appointments, and daily communications. Travel Arrangements: Plan and coordinate both luxury personal and corporate travel, including long- and short-haul trips. Property & Household Management: Oversee properties, manage household staff recruitment, and set up efficient operational processes. Administrative & Office Support: Draft correspondence, manage databases, and handle general office administration. Event & Call Scheduling: Arrange meetings, calls, and communications for the Principal. Stakeholder Liaison: Act as the primary point of contact, ensuring professional and discreet interactions with key contacts. Process Implementation: Supporting the Chief of Staff to establish and refine organisational systems to improve efficiency. Requirements: Fluent in Italian and English. Background in personal/executive assistance, ideally within a family office, luxury travel/brand, or entrepreneurial/founder-led environment. Ability to manage multiple tasks efficiently while maintaining flexibility to last-minute changes. Strong written and oral communication skills, with a high level of discretion and confidentiality. Comfortable working in a fast-paced environment, adjusting to the Principal’s working style. A "can-do" attitude with the ability to anticipate needs and solve problems before they arise. Proficiency in calendar management and administrative tools. This is a fantastic opportunity for a dedicated and versatile PA/EA to work at the highest level, gaining invaluable experience in an international and fast-moving environment. J-18808-Ljbffr

Location: lombardia, IT

Posted Date: 5/9/2025