Administratief Medewerker Kunsteducatie en Evenementen

BSB is a not for profit, inclusive independent international school comprising 1,350 students from approximately 70 countries. Located in the parkland of Tervuren, we enjoy world class facilities set within an inspiring green campus, yet near all the amenities of the university city of Leuven and the capital city of Brussels. But what makes our school an exceptional place to learn and grow, and what really sets us apart, are the relationships we build, the culture of kinship we foster and the pursuit of quality in everything that we do. We are committed to providing a vibrant and engaging holistic education for our students in a harmonious atmosphere. With everyone learning and working together to inspire success, we have created a thriving community with the notion of ‘one school' at its heart. By balancing academic endeavour with pastoral care, and classroom-based learning with enrichment opportunities, we provide our students with the best opportunities possible to broaden their aspirations and horizons. The Performing Arts play a major role in BSB, with a vibrant Enrichment (extra-curricular) programme including a variety of clubs and ensembles, specialist instrumental Music and Drama lessons from visiting teachers, as well as many performances and events throughout the year. We are an examination centre for ABRSM and Rock School Music examinations as well as LAMDA (Drama) and hold examination sessions in school on a regular basis. We are seeking a highly skilled, pro-active and efficient administrator to co-ordinate all elements of Performing Arts Enrichment. To coordinate all aspects of the Performing Arts Enrichment programme throughout Primary and Secondary schools, in liaison with the Faculty Leader of Performing Arts. To act as the initial point of contact for all Performing Arts administration matters, liaising with our visiting Instrumental Music and Drama teachers, external agencies (ABRSM, Rock School, LAMDA and ISTA) parents, students and the whole school Enrichment Team. To coordinate all logistics and organisation of Performing Arts (Music and Drama) performances. Responsible to : The Faculty Leader Performance & the Arts Responsibilities: Logistics, organisation, communications and publicity for all Performing Arts activities and events for the whole school (in liaison with the Faculty Leader of Performing Arts, the Department Leader of Drama and the Enrichment Team.) Coordination of our 23 visiting Instrumental Music teachers to create and maintain a timetable of approximately 400 lessons per week. Coordination of Performing Arts facilities and resources, including musical instrument rentals, purchases and repairs, tuning, storage, music scores etc. Liaison with the Campus Operations Team to ensure efficiency and effectiveness of use. Coordination of our visiting LAMDA Drama teachers' timetables and associated logistics. Coordination of external examination sessions in ABRSM and Rock School for Music; LAMDA for Drama. Regular liaison with the Enrichment Team on behalf of the Performing Arts to raise our profile and ensure a unified approach in all communications, promotion, publicity etc. The Person: Commitment to the BSB Guiding Statements Committed to always achieving the best for BSB students Belief that in learning and in life more is achieved together than alone Committed to the safety and wellbeing of BSB students. Skills and experience Excellent IT skills (Excel and MS Word essential) Excellent communication and interpersonal skills. The ability to work constructively with a wide range of people and as part of a team. Excellent logistic, coordination, time management and administrative skills A highly organised, pro – active approach, paying attention to detail A very good level of English (French and/or Dutch would be an asset) Ability to draft communications and programmes in English to a high standard Ability to show initiative and review systems and procedures to constantly improve Flexibility to work outside of school hours for concerts, performances and other evening events. Qualifications and experience Relevant Bachelor level and/or or equivalent by experience Minimum 4 years in a similar administrative role A full time (37,5 hours per week), permanent contract with generous holiday provision A learning focused environment with a team of dedicated, well qualified, committed professionals Outstanding facilities and resources Excellent professional development opportunities An attractive salary – BSB Operational scale – Band 4 representing a minimum of € 55.326 and maximum € 86.470 gross per year, depending on the years of relevant experience Extra-legal benefits including a hospitalisation insurance, extra pension payments, luncheon vouchers, additional holidays, transport allowance and free use of the BSB sport facilities Logistics, Show initiative, Concerts, School Music, Drama work, Attention to detail, Communication, Arts, Wellbeing Support, Organization Skills, Asset, Storage, Publicity, Scheduling, Logistics, Coordination, Proactivity, Coordination, Health & Safety, Instrumental music, Rental, IT skills, Schools, External Examining, Music, Secondary school, Flexibility, MS Excel, Operations, Administration, Liasion duties, Arts Administration, Repairing, Performing arts, Education

Location: tervuren, BE

Posted Date: 5/9/2025