Project Management Administrator

Job Description Job Description Trademark Visual is a leading design/build producer of architectural, commercial and electric signs. Our manufacturing facility is fully equipped to fabricate nearly any sign imaginable, from small apartment unit numbers to 85’ tall freeway pylon signs. Additionally, we employ a full complement of wide format digital printing equipment including UV and latex printers. Our Field Services team is well equipped to service and install any sign we make. We are seeking a qualified administrative assistant to assist our project management team Candidate must have demonstrated experience in project administrative duties on medium to large construction projects. Sign industry experience would be a plus, but not required for candidates with sufficient construction industry experience. The environment for this position is largely an office environment, but may involve some occasional field visits. This position will report to Director of Projects and will assist all Project Managers. REQUIRED KNOWLEDGE, SKILLS, ABILITIES · Highly functional in the use of Microsoft Excel and Word · Capable of constructing Gantt Charts · Experience with project management software · General understanding of construction projects, workflows and tiers · The knowledge, skills and abilities required to fulfill the duties outlined below. REQUIRED DUTIES AND RESPONSIBILITIES · Receive Bid Requests and maintain a log · Download bid documents and set up file server folders on each project · Assemble/maintain Project Binders and files · Post electronic project files to appropriate file server location · Manage emailed documents and maintain project document logs · Maintain project activity logs · Write/submit RFI’s and maintain RFI logs · Process RFQ’s to Subs and Vendors · File contracts and updates · Process sample requests · Process work orders and submit for survey, fabrication or field service · Track all lower tier Subcontractors · Receive/review pay applications from Subs · Help assist with coordination and completion of safety paperwork and updates · Deal with project related phone calls in a professional manner · Communicate effectively and professionally via email · Schedule meetings · Update and distribute meeting minutes · Attend construction meetings in the field when necessary · Assemble job close out documents · Other duties as assigned Compensation starts at $20/hour. We offer a full benefits package including health and life insurance, dental, vision as well as a 401K program. Interested in joining a one-of-a-kind team?! Apply today! Company Description Trademark Visual is a leading design/build producer of architectural, commercial and electric signs. Our manufacturing facility is fully equipped to fabricate nearly any sign imaginable, from small apartment unit numbers to 85’ tall freeway pylon signs. Additionally, we employ a full complement of wide format digital printing equipment including UV and latex printers. Our Field Services team is well equipped to service and install any sign we make. Company Description Trademark Visual is a leading design/build producer of architectural, commercial and electric signs. Our manufacturing facility is fully equipped to fabricate nearly any sign imaginable, from small apartment unit numbers to 85’ tall freeway pylon signs. Additionally, we employ a full complement of wide format digital printing equipment including UV and latex printers. Our Field Services team is well equipped to service and install any sign we make.

Location: Phoenix, AZ, US

Posted Date: 5/5/2025