Construction Administrator

CONSTRUCTION ADMINISTRATOR (INVOICING AND COLLECTIONS) JOB DESCRIPTION Job Responsibilities include but are not limited to: Set up jobs in CE Send timesheets and expense reimbursement to payroll for all const., remodel and service techs Issue POs including DC Enter PO receipts and upload pick tickets to POs including DC Request missing invoices and packing slips from vendors including DC Invoice jobs in CE Send out invoices to customers Scan folders Filing Issue credits Customer service issues on invoices Research issues with POs from Accounts Payable Research issues from Collections Reports: Review bi-weekly active/inactive reports and make corrections as needed Run monthly billing report and give to Managers as needed; also send full report at end of month to Corporate Services Manager Run active report for meetings Run active/inactive report once a week to make sure it is clean Go over liens / notices report with Managers, call customer to help collect payment and make sure owner info is in CE for liens and notices to be sent. Run job cost detail report for Managers, if needed Run unposted freeform invoices report and unposted progress billings report to make sure all invoices are posted in CE Run PO status report to see which pick tickets have not been received from field Run committed cost report to investigate and clean up old cost on jobs Additional Duties: New hire orientation Print checks as needed for per diem, permits, etc. Notarize documents Clean out refrigerator, as needed Office maintenance (cleaning service, a/c service, trash service, etc.) Answer phones – designated am or pm Order office supplies Lunch for meetings Coordinate office functions Help coordinate charity events for Dallas office Backup for other Admin(s), as needed Knowledge: High school diploma is required Bachelor’s Degree is preferred Work Experience: Customer Service Experience Purchasing and Purchase Order Experience Familiar with/or use of "AIA" for construction billing Skills and Competencies: Excellent written and verbal communication skills. Ability to follow verbal and written instructions. Detail oriented with excellent organization skills. Ability to effectively utilize computers and software including Microsoft Office Suite, Computer Ease and other software required by the Company Ability to maintain accurate and auditable records Ability to work in a fast-paced service/construction team environment Attention to detail with emphasis on accuracy and quality Ability to prioritize work to balance multiple projects and deadlines Familiar with/or use of "AIA" for construction billing Physical Requirements 100% Office Setting, including sitting, some bending, walking and viewing. Compensation details: 18-25 Hourly Wage PI20d547a08637-25448-34920314

Location: Farmers Branch, TX, US

Posted Date: 5/2/2025