HR Officer

Leader in jobs in Brussels and EU affairs. The European University Institute (EUI) , based in Florence , Italy , is organising a selection procedure based on qualifications and tests to draw up a reserve list for the post of HR Officer. The HR Officers will thrive in a university setting hosting more than 1000 international researchers and employees, supporting the EUI’s Human Resources Service (HRS) in a wide spectrum of HR activities including but not limited to recruitment and selection procedures, learning & development, performance management, organisational design and development, contract management & individual rights, strategy & policy making, HR metrics, systems & analytics. An international organisation set up in 1972; A research university focusing exclusively on postgraduate, doctoral and post-doctoral studies , and advanced research ; Located in the hills overlooking the city of Florence, Italy. The Institute also hosts the Historical Archives of the European Union. The EUI strives to secure the highest standards in the employment of the staff with due regard to the importance of reflecting both gender balance and a wide geographical basis, with reference to the Member States of the European Union. Our Unit The Human Resources Service (HRS) provides a broad range of services to the EUI management and its academic and administrative staff. It advises the President, the Secretary General, the Chief Operating Officer and EUI Managers in the field of human resources. It assists the workforce of approx. 750 employees (comprising circa 400 academic and teaching staff, circa 330 administrative staff and circa 35 trainees) as well as approx. 130 retirees with their contractual rights and obligations, while also managing their employment contracts. The team is composed of 28 committed and highly-motivated HR professionals. They ensure the efficient, qualitative and timely management of the full spectrum of HR activities such as selection, recruitment, learning and development for both academic and administrative staff. Your Key Responsibilities The HR Officer will bring their expertise on HR processes and procedures to support the academic and administrative activities of the EUI. In particular, the HR Officer will be supporting one or more of the following areas of HR activity: HR Operations: Recruitment & selection Contract management & individual rights HR metrics HR IT systems Talent Management: Performance management Learning & development Workforce planning Organisational design and development The main duties, depending on the designated area of HR activity, may vary and include the following: Contributing to the development of new HR policies and/or projects such as process mapping (translating and refining HR processes), attraction/retention of talents, workforce planning, learning and development, performance management, organisational design and development etc.; Providing insights, HR statistics and HR data to allow managers to prepare strategic documents; Helping to prepare and follow up on periodic reporting and HR data analysis to support strategic projects and initiatives. Role in administrative processes: Being responsible for a category or a group of staff members (teaching or administrative) with regard to all HR procedures; Preparing and contributing to the management of selection and recruitment procedures including drafting vacancy notices, launching calls and publications, analysing applications and determining their eligibility, organising and following up on selection boards; Maintaining and updating the HR Management System; Managing individual staff files, establishing individual rights and entitlements in accordance with EUI staff rules and regulations; Contributing to the Service’s learning and development activities; Contributing to the analysis, validation and standardisation of job descriptions; Preparing, launching and following-up on staff assessment and promotion exercises. Representation/communication: Representing the HR service inside and outside the EUI and liaising with internal and external stakeholders; Acting as primary point of contact for questions related to staff issues; Contributing to the organisation and the design of events such as training activities, orientation days, workshops, brainstorming sessions. Supporting, training, and coaching other colleagues, trainees or newcomers to make sure HR procedures are well understood and followed. Finance and procurement: Supporting financial and procurement processes: adapting templates, preparing invoices for verification, requesting financial commitments; Contributing to the drafting of calls for tender. Level of Expertise: Acting as a subject matter specialist in one of the HR Pillars (HR Operations, HR Strategy, HR Talent Management). Level of autonomy and accountability: High level of autonomy; Reporting directly to the HR Team Leader or the HRS Director. Budget Management All staff at the EUI share the following competencies: Ethics and integrity Working in a multicultural environment Accountability Delivering quality and results Competencies specific to the role : Knowledge of Processes & Procedures (Staff Regulations) Confidentiality Stakeholders Orientation Working with others Multitasking Communication Creativity and Innovation The competencies mentioned above may be assessed at the written test and/or interview stage. A role in an inspiring community of young scholars with an exclusive focus on master, doctoral and post-doctoral studies; A multicultural community of 1100 academics at all career stages and support staff of approximately 85 different nationalities; The commitment to a genuine culture of equality, diversity and inclusion, and to attracting, encouraging and retaining a diverse and highly qualified workforce; A world-class research library, the Historical Archives of the European Union, and many other excellent research facilities; Language courses and soft skills training opportunities; Access to all EUI facilities: library, PC rooms, crèche, cafeteria, gym, participation in seminars and workshops; Competitive salary package including health and pension plan; A healthy work-life balance in a family-friendly environment. CLOSING DATE FOR APPLICATIONS: 11/05/2025 at 23:59 CEST Before completing the online application form you are invited to read ANNEXES I & II that represent an integral part of this vacancy notice. Annex I – Eligibility and Selection Criteria ELIGIBILITY CRITERIA On the closing date for online applications, you must fulfil all the following general and specific conditions: J-18808-Ljbffr

Location: provincia-di-firenze, IT

Posted Date: 5/2/2025