Finance/Purchasing Assistant

Job Title: Financial Administrative Assistant

Location: Indianapolis

Reports To: Vice President of Business Admin.

Department: Administration

Position Type: Full-Time (FT)

FLSA Status: Non-Exempt

Shift: 1^st

EEO Job: Administrative Support

Summary: To provide administrative and organizational support for day-to-day business activities related to purchasing and financial responsibilities within the organization.

Duties and Responsibilities

• Enter Accounts Payable Invoices within the Epicor ERP system for financial processing.
• Assist Controller in Month End Closing Process, including filing of documents, financial analysis, and other support as needed.
• Research and follow up on past due Accounts Receivables.
• Create Purchase Orders for online ordering vendors and off the shelf items by calling or processing orders online.
• Assist manufacturing department by collecting vendor quote requests and other purchasing requests.
• Process Customer Invoices by matching up shipment paperwork and customer purchase orders.
• Generate weekly sales and financial reports utilizing Microsoft Excel
• Generate monthly indirect spend reporting by utilizing ERP system reports.
• Assist in Work in Process Reviews and Job Closings for financial statements.
• Provide clerical support to the Human Resources Manager for special projects and events.
• Perform other duties as assigned.

Mandatory Skills

Oral and written communication skills

Microsoft Office Tools, specifically Excel

Professionalism and diplomacy

Time management and organizational skills

Math Aptitude

Proofreading Skills

Computer Literacy

Filing

Education/Experience

5 Years Prior Office Administration Experience

Microsoft Office fluency

ERP Experience

Manufacturing or Job Shop Experience is Preferred