Admin Assistant to Portfolio Manager – Body Corporate

Key Responsibilities: Act as the first point of contact for owners, trustees, and tenants, both via phone and walk-ins. Assist with general queries, including issuing access tags, remotes, and providing helpful information. Draft, send, and follow up on notices regarding conduct rule breaches. Communicate and follow up with contractors on maintenance and repair requests. Maintain accurate digital records using Google Workspace and WeConnectU systems. Support the Portfolio Manager with meeting coordination, agenda prep, and note-taking. General office support, including data entry, document scanning, filing, and client information updates. Requirements: Matric/Grade 12 or equivalent. One or two years experience (property industry or finance/banking) Excellent written and verbal English communication skills. Basic administrative or customer service experience (advantageous but not essential). A strong work ethic, integrity, and a team-oriented mindset. Work with a collaborative, knowledgeable team in a supportive environment. Learn from experienced professionals in the body corporate and property sector. Own Transport After hours trustee meetings Tech-Savvy: Strong working knowledge of Google Workspace (Docs, Sheets, Calendar, Gmail). Experience with WeConnectU is an added bonus. Excellent Communication Skills: Friendly, calm, and professional, with the ability to manage client interactions with empathy and clarity. Highly Organized: Able to prioritize tasks, follow processes, and keep accurate records. Proactive Problem-Solver: Think on your feet, handle queries confidently, and bring a solutions-driven mindset.

Location: Milnerton, ZA

Posted Date: 5/1/2025