Executive Assistant / Chief of Staff (Bilingual)

Location Tijuana Department Administration General purpose of the position We are seeking an advanced English-speaking Executive Assistant to provide comprehensive administrative and secretarial support at a senior level. The role involves ensuring smooth day-to-day management and optimizing time utilization, while handling sensitive and complex issues professionally and objectively. Position tasks / Responsibilities Manage electronic diary, assessing priority of appointments and reallocation as necessary. Manage travel arrangements, including visas and accommodation. Manage government procedures/paperwork (passports, visas, etc). Dealing with telephone and email enquiries promptly and courteously. Creating and maintaining filing systems. Maintain records of contacts. Screen calls, enquiries and requests, and deal with them when appropriate. Assist in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action. Produce documents, briefing papers, reports, and presentations. Organize meetings and ensure that the Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers. Meet and greet visitors at all levels of seniority. Supervise all incoming/outgoing mail. Fulfill any other duties reasonably required by the Director. Work Experience Requirements 5 years of related experience. Experience of electronic diary management, travel arrangements (including visas/accommodation), government procedures/paperwork (passports, visas, etc). PR experience. Ability to deal with sensitive information with discretion and to maintain confidentiality. Excellent IT skills, including a working knowledge of presentation software packages, Excel and Microsoft Office. Bilingual, proficiency in advanced English. Skills Requirements: Proactive approach to tasks and problem-solving. Academic Requirements Bachelor’s degree

Location: Baja California, MX

Posted Date: 4/26/2025