Accounts Payable Specialist

T Job Title: AP Specialist Department: Finance Job type: Permanent Company Overview Syntax is a leading Managed Cloud Provider for Mission Critical Enterprise Applications and has been providing comprehensive technology solutions to businesses of all sizes since 1972. Syntax has undisputed strength to implement and manage ERP deployments (Oracle, SAP) in a secure, resilient, private, public, or hybrid cloud. With vital technical and functional consulting services, and World Class Monitoring & Automation, they serve some of North America’s largest corporations across a diverse range of industries. Syntax has offices worldwide, and partners with Oracle, SAP, AWS, Microsoft, IBM, and other global technology leaders. Summary of Responsibilities The Primary responsibilities of the Accounts Payable Specialist include managing the A/P invoice flow through the office from incoming mail, inputting invoices into A/P, pay attention to invoices currently due for payment and notify management, and resolving vendor issues. Duties also include ensuring W-9s are obtained for all vendors, managing the year-end 1099 process, and monitoring concur system for employee expense approvals. This position requires a large degree of attention to detail, as we have a large amount of vendors throughout US, Canada and Mexico. Essential Job Functions Manage the process of invoice entering from Canada and Mexico Optimize the account payable function by proposing and implementing new processes Distribute to project managers or appropriate corporate personnel for approval Maintain the vendor master file, ensuring all credentials are up-to-date, ensuring all new vendors submit a W-9, so that correct Tax ID and addresses and phone numbers for vendors are obtained Assist the project managers with questions about invoices and payments on subs and suppliers on their jobs On a bi-weekly basis, review the approved employee expense reimbursements from Concur and enter in SAP for payment Resolve Concur admin tasks for Canada and Mexico, provide support to employee questions Download invoices from portal to ensure completeness Check for proper sales tax charges (Master different tax requirements throughout Canada and Mexico) Check for proper approval of returned invoices Enter "on demand/daily/weekly" invoices, including employee expense reimbursements from concur, into SAP Review open A/P to propose what should be paid on the by-weekly payment batch and approve by assistant controller Set up monthly and quarterly recurring invoice payments in payment file for Canada and Mexico Field phone calls from subcontractors and vendors about payments Position Requirements Critical thinking, problem solving abilities. Ability to work in a team environment as well as independently and be self-driven Ability to meet deadlines and work well under pressure Excellent interpersonal and organizational skills Excellent computer skills in a Microsoft Windows environment Time management skills Qualifications and Experience Associate degree in Finance/Accounting/Business administration 3 to 5 years’ experience in accounts payable Proven capabilities in multi-tasking, problem-solving, and prioritizing workloads Ability to do process optimization Language English: Fluent, spoken and written Spanish

Location: México, MX

Posted Date: 4/26/2025