Job Prep Coordinator

FUNCTION CONTEXT The company Job Preparation department is part of the organisation and produces the detailed technical information of the company ships to be built on site or with one of our subcontractors. The work is executed in close cooperation with the Company Engineering and Supply Chain and Production departments. The Function Job Preparation Coordinator would receive assignments from the Job Prep Team leader. The relevant Manager will then be consulted if further information is required. The function of the Job: Preparation Coordinator mainly consists of coordinating the information and preparing work packages for Supply Chain and Production departments as well as relevant Subcontractors. The job is based on drawings and their Bill of materials which are processed into various documents for the rest of the organisation. The Job Preparation Coordinator gives technical support and information where needed. The job preparation Coordinator is also responsible for updating or producing detailed drawings/information. He/she is responsible for the correctness and availability of the information produced by him/herself. Function /Purpose The purpose of a Job Prep coordinator is to process the information received from Engineering into material take-offs, namely in the IPL, and produce purchase request, subcontracting packages and stores requisitions. The Job prep coordinator is responsible for: Checking drawings / documents and drawings revisions received from engineering. Processing drawing information in the IPL Worksheet and DDS as per Job prep procedure. o Do the BOM completion in IPL worksheet based on available information. o Add planning dates to IPL Worksheet based on Project planning. o Create/update purchase request (PR) from IPL Worksheet information and send it to SC department. o Create/update subcontracting packages based on Production requirements, using available drawings, Material take-off list and planning dates to compile a detailed scope of work and package. o Consulting with procurement, production, planning departments and subcontractor on scope of work to be subcontracted or done in Production and the timing as required. o Create Stores requisitions for Production and subcontractors based on pick list from Production and subcontractors. o Provide technical support to Production and Sub-contractors in terms of drawings and MTO list, stores requirements created. o Being able to correct or re-examine the drawings as required and provide feedback to engineering/production on as-built information. o Provide technical support to procurement in terms of PRs. o Process drawings/packages to be compiled and printed for production and sub-contractors. Functional Activities: In relation with Purchasing Subcontracting The Job Preparation Coordinator will send the subcontract package to procurement, which reflect the scope of work, drawings, MTO list and quality standards and planning dates for the job. Procurement makes the first contact with the subcontractor and requests a quote. When technical input is needed, the Procurement department will ask the Job Preparation Coordinator to provide technical support based on the scope of work. Procurement and subcontract coordinator agrees on the scope of work with the subcontractor. In the case of delivery material to the subcontractor, the Job Preparation Coordinator provides the stores requisition for the items required to the warehouse. The Job Preparation Coordinator will then only assist when technical support is required on subcontract package supplied. Technical Support given to subcontractor, Purchasing and subcontract coordinator should be: o Reliable o According to schedule o Structured Subcontract packages must be: o Filed in right folder. o Accurate o According to schedule Drawings and MTO list must be: o Sent according to schedule. o Accurate Cooperation with the subcontractors, Purchasing and subcontract coordinator: o Supply them with accurate feedback where necessary. o Be aware of each others responsibilities. o Clear communication In relation with Purchasing: In the case of buying items. Procurement receives the necessary PRs and technical information of what needs to be purchased. The Job Preparation Coordinator compiles the PRs according to the latest Drawings and IPL Worksheet and makes it available for the Purchasing department. The Job Preparation Coordinator works according to the Purchase and Logistics Schedule to ensure all items arrive in time, compliant with the technical requirements, milestone schedule/project plan. PR list: o Consisting of all technical info required to buy. o In correct format/template o Filed in the right folder. o According schedule o Accurate In relation to Production: The Job Preparation Coordinator prepares DDS, drawings and IPL and makes them available for Production. If required, the Job Preparation Coordinator modifies existing drawings and/or creates the sketches for Production. The Job Preparation Coordinator gives technical information and background upon request by Production. The Job Preparation Coordinator works according to the Production schedule, to be sure that all information is available to Production in time and compliant with the milestone schedule / project plan. The Job Preparation Coordinator assist Production with Heavy lifts/lifting plans and communicates with subcontractor about requirements. The job prep coordinator does basic calculations where required. The job prep coordinator assist production by creating drawings for jigs/building beds if required. Ensure that revisions to drawings and MTOs are processed correctly and within the turnaround time. Technical Support given to Production, should be: o Reliable o According schedule o Structured IPL Worksheet and DDS must be. o Filed in right folder o Accurate o According schedule Drawings have to be o Sent according to schedule. o Latest revisions Clear communication Drawings created have to be: o Accurate o Filed in right folder o To standard In relation to Logistics/Warehouse. The Job Preparation Coordinator makes the Stores requisition, based on the request from Production and/or subcontract coordinator. Warehouse support in terms of assisting to identify items. Stores Requisitions must be: o Accurate o According to schedule o Filed in correct folder o Structured o Complete Other duties and responsibilities express and implied which arise from the nature and character of the post within the organisation. Carry out any reasonable duties consistent with the post as directed. WORK-RELATED OBJECTIONS Heavy industry but working in an office environment. Must be mobile, energetic and spend time on board vessels. Educational level · NQF6 or ND in Mechanical Engineering · Computer skills including AutoCAD, Microsoft Office 365. · Microsoft Navision would be an advantage. · Language Skills · Ability to communicate in English both written and oral. · Experience · Work and training related to Maritime industry. · Reasoning Ability: · Must be a multi-task individual with the ability to prioritise activities; · Ability to apply common sense understanding to ensure compliance and success of projects; · Ability to deal with problems involving multiple variables · Good technical insight and reasoning.

Location: Cape Town City Centre, ZA

Posted Date: 5/23/2024