Junior Document Controller

PURPOSE OF ROLE The Document Controller supports the maintenance and control of all project documentation ensuring document quality by doing routine checks on documentation prior to processing/submission and or filing into the Documentation Management System. Maintain and track the storage of Hardcopy and Electronic information and ensuring that it is easily retrievable. KEY PERFORMANCE AREAS Provide Configuration Control Support and Services throughout the project: Accurate Input information on control logs as required by the project. Formatting of documents Maintain Filing System accurately and effectively (Manual and/or EDMS) Control / tracking engineering deliverables Establish and maintain a site document control facility with equipment and storage within a suitable environment Process contractor/construction documentation submissions ensuring adherence to agreed turnaround periods and timelines Maintain a current set of master AFC drawings in the site document control centre Control submission of as built drawings Control submission and review of Data Books Compile document handover packs. Maintain Archive Database Scan, image, organize and maintain documents ensuring document quality standards. Maintain and report on all registers at any point in time as required including Master Document List (MDL) and Letter Register. QUALIFICATION AND EXPERIENCE Matric with minimum 5 to 10 years Document Control and Record Management related experience in a project and construction site environment Proficient in MS Office applications (Excel, Word, Visio and PowerPoint) Advance experience with M-Files Experience with other Electronic Document Management Systems (EDMS) will be advantageous. Experience with Aconex is preferable. Must be able generate standard tracking mechanisms for information and records, Document hand over, archiving and close-out experience COMPETENCIES Knowledge in use of spreadsheets, database, word processing and selected job specific software. Ability to organize workload and to manage the project filing method. Good communication skills. Computer literate (Outlook, Excel, Word & Power Point). Service orientated (Customer responsiveness). Ability to plan and prioritize and manage competing demands. Integrity Job requires integrity by doing the right thing in all circumstances. Attention to Detail - Job requires being careful about detail and thorough in completing work tasks. Team player and ability to work within a team environment under pressure. Should you not hear from us within 21 days of the closing of the advert, kindly regard your application to have been unsuccessful.

Location: Western Cape, ZA

Posted Date: 5/3/2024