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National Democratic Institute company profile

Temporary Senior Subgrants Administrator: Latin America and the Caribbean

Job Location

Washington, DC, United States

Job Description

The National Democratic Institute (NDI) seeks a senior subgrants administrator to assist the Latin America team and support democratic development programs across the region. This specialist will coordinate with country-based teams, headquarters-based regional staff, and the institute-wide Subgrants team on the issuance and monitoring of subgrants. In addition, the senior subgrants administrator will guide and support Latin America-based subgrants personnel.

Key Responsibilities
• Work with country-based teams, headquarters-based regional staff, and the Subgrants team as well as other staff on subgrants issuance and maintenance;
• Develop effective strategies for managing workflow and maintain tracking tools for Latin America subgrants;
• Guide country-based teams, including subgrants support personnel, in setting up and implementing subgrants management systems;
• Review NDI proposals and budgets to donors that contain a subgrant component, prior approval requests;
• Review partner application proposals and budgets for accuracy, allowability of costs, cost reasonableness, and compliance with donor and NDI guidelines;
• Conduct organizational risk assessments and establish reporting and financial monitoring plans for subgrantees, propose risk mitigation approaches;
• Prepare subaward packages ensuring that donor requirements are incorporated into cooperative agreements, work with Subgrants management on timely approval, and issue agreements to sub-recipients;
• Work with the different NDI teams and oversee payment process for subgrants
• Process subgrant agreement amendments and engage Subgrants management on timely approval;
• Work with NDI Subgrants team to maintain subgrantee electronic files, agreements and correspondence.

Education and/or Experience
• Bachelor's Degree in Finance, Accounting, Business Administration, Law or equivalent education;
• Minimum of eight (8) years in international grants, contracts administration or accounting; Additional years of relevant work experience may be substituted for educational requirement;
• International experience and previous experience with international nonprofit organizations preferred

Required Skills and Abilities
• Demonstrated experience in international grants, subgrants, or contract management;
• Excellent interpersonal and problem-solving skills to effectively interact with grantees and all levels of staff;
• Strong oral and written communications skills to effectively present information and respond to questions;
• Fluency in Spanish is desired; additional linguistic abilities in French also useful;
• Proficiency with Google and Microsoft products, knowledge of database applications, and accounting-related software;
• Working knowledge of OMB 2 CFR 200, Uniform Administrative Requirements; USAID and US Department of State Mandatory Provisions;
• Ability to read and interpret government and organization rules and regulations;
• High level of attention to detail in all aspects of work responsibilities;
• Proven organizational skills and ability to multitask under tight deadlines.


Candidates must be legally eligible and authorized to work in the U.S. NDI does not provide sponsorship.

As a result of COVID19, this position will start in a remote capacity. However, when the office re-opens, this position will be based in our Washington, DC office. NDI does not cover relocation costs for this position.

NDI welcomes and supports a diverse, inclusive work environment. As such, our commitment is to promote equal employment opportunities (EEO) for all applicants seeking employment and NDI employees. NDI makes employment decisions based on organizational needs, job requirements and individual qualifications without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, personal appearance, military status, gender identity or expression, genetic information, political affiliation, educational status, unemployment status, place of residence or business, source of income, or reproductive health decision making. Additionally, harassment or discrimination based on these characteristics will not be tolerated at NDI. To perform the essential functions of this position, reasonable accommodations are available to qualified individuals with disabilities and qualified individuals who have limitations due to pregnancy, childbirth, breastfeeding, or medical-related condition.

To apply for this position, please visit the NDI website at:

Job Requirements

How To Apply

Please refer to job description for instructions on how to apply.
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National Democratic Institute


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